Dear PIs and Administrators,
Over a year ago, HRI completed the first phase of its transition to a new business system, which involved the migration of its Payroll and Human Resources systems to the new system. Since the completion of phase 1, HRI has been working in preparation to migrate our core financial data to that same business system. We are now ready to complete this important second phase and want to give you advance notice of the temporary impact this migration will have on our operations.
The good news is that this migration will not impact HRI’s time sheet system, TRECS, the Electronic Purchase Requisition System (EPRS), or the Sub PO system. HRI will continue to accept, review, and submit grant applications during the business system downtime. If you have questions regarding your account balances you may refer to your last Monthly Account Summary (MAS) for month ending 7/31/16.
Our plan is as follows:
| Date | Function | Description |
|---|---|---|
| August 3, 2016 | Payroll | Payroll for pay period ending 7/27/16 will run one day early. |
| August 4, 2016 - August 9, 2016 | HRI Business Systems | Systems will be unavailable for users as data migration and data validation take place. |
| August 10,2016 | HRI Business Systems | Systems will be available for users. PIs and Administrators will receive an email to confirm all business systems are up and running. |
Please note these important deadlines so we can best serve you during our migration.
| Deadline Date | Function | Description |
|---|---|---|
| On or before July 29,2016 | Human Resources/Payroll | Submit all new hire forms, HRI 60A Personnel Action Forms, and paper timesheets for the pay period ending 7/27/16. |
| On or before July 29,2016 | Operations | Submit all PRs, Travel and Invoices that need to be processed by 8/3/16 Close of Business. |
| On or before July 29,2016 | Subcontracts | Submit all contract requests and vouchers for payment that need to be processed by 8/3/16 Close of Business. |
If you have any questions, please feel free to reach out to the appropriate department within the Corporate Office.
