Dear PIs and Administrators:
We have recently made some changes and added clarification to our Travel and Purchasing policies. Below are summaries of the updated corresponding policies which are posted on our internal website, effective April 1, 2019.
Travel
- Completed HR-10s or travel vouchers, for both employees and guest travelers, can now be sent to the HRI Travel Unit through regular mail or can be scanned and e-mailed to traveldocs@healthresearch.org. If you are scanning and e-mailing the HR-10 or travel voucher, please ensure that all pages are clear and legible. Also, do not send original documents for those that were submitted via e-mail. The traveldocs@healthresearch.org e-mail is only for the submission of documents and is not monitored for correspondence or questions. Correspondence and questions should continue to be sent to hritravel@healthresearch.org.
- A checklist has been added to the car rental page of our internal web site. The checklist will help travelers walk through the rental process.
- For our guest travelers, programs can now reimburse meals based on either the Federal per diem rate or detailed receipts, not exceeding the Federal per diem, submitted by the traveler.
Purchasing
- In order to allow flexibility for grant recipients, the Federal Office of Management and Budget recently increased the micro-purchase threshold to $10,000. HRI is following suit by increasing our threshold from $3,000 to $10,000 for purchases requiring either 3 quotes, sole source justification, or NYS Contract.
If you have any questions regarding these updates, please contact our Travel or Purchasing Units directly at:
Travel – hritravel@healthresearch.org
Purchasing – eprs@healthresearch.org
